The Rood Group of Companies holds personal information for and about employees, clients and suppliers (potential and existing) under the legitimate interest’s base and under the Legal obligation base where compliance with the law is necessary. Explanations of both can be found on the ICO website. We keep your information for a period of 7 years following termination of employment for employees or for the period of a contract for clients and/or suppliers to a maximum of 50 years. Continued communication with us and/or submitting your personal information is deemed to be your acceptance of our GDPR Policy.
- What personal information do we collect and how we will use it?
We may collect the following information about you:
Contact details including title, name, postal and email addresses, postcode, contact telephone numbers;
Business information, such as employer details and job title;
Transaction information details;
We may use your information for the following purposes:
Administration and management of Works Orders;
Sending you communications about our products and services;
Business and website reporting; and
Correspondence between us.
- Sharing your personal information with third parties
We may disclose your personal information to (in so far this is in line with applicable local data protection laws):
Any third party where we are under a legal duty to do so, or in order to enforce or protect any of our rights, property or safety (or those of our customers/suppliers/employees). This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
The Rood Group Ltd takes the security of any personal information we hold very seriously.
Our servers are housed behind a secure firewall that prevents access to our databases by unauthorised users. Our servers are housed in a secure environment with high levels of physical security. Data storage and transfer is encrypted.
- International transfers
- Access to and amending your personal information
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove personal information you think is inaccurate by contacting us (see below).
You also have the right to request a copy of the personal information that we hold about you. To do so, please contact us (see below). We may make a small charge for this service. You also have the right to complain to the ICO.
- Contact us
If you require further information or have any questions regarding this Privacy Notice, then please email us at firstname.lastname@example.org, telephone us on 0115 927 4111 or write to us at
Rood Group Ltd, Unit 21 Park Lane Business Centre, Park Lane, Nottingham, NG6 0DU.
- What are cookies?
A cookie is a small text file containing small amounts of information, which is placed by a platform onto a computer or device.
Cookies are designed to assist a computer or device to remember something the user has done within that platform e.g. remembering that the user has logged in to this website, or which buttons have been clicked.
We use this information to improve our platform to offer the best experience for you.
- Types of cookies
Cookies are available in two different formats:
First-party cookies are those set by a platform that is being visited by the user.
Third-party cookies are cookies that are set by a party other than that of the platform being visited by the user. If a user visits a platform and another entity sets a cookie through that platform this would be a third-party cookie.
4. Definitions of cookies
Session cookies: These cookies only last for the duration of your visit to our platform. We use session cookies to help improve your experience with us and to support key activities that you want to undertake on our platform.
Persistent cookies: These cookies are uploaded onto your computer/device and remain in place until they expire or you choose to delete them. These cookies are used for instance to measure your engagement with our platform.
- Do I have to accept cookies?
To make full use of the Rood Group platform experience, cookies need to be enabled on your browser; certain features will not work if you reject cookies. Cookies are used to offer a personalised experience when browsing the platform.
If you choose not to allow cookies you will still be able to browse the platform but your experience will not be as beneficial as if you have cookies enabled.
The main benefit of accepting cookies is that they allow us to improve your experience when using our website.
Are cookies used on web, mobile, tablet and apps?
Yes, cookies, or other data storing devices are used on all of our digital channels (web, mobile, tablet and apps).
6. Managing your cookies
You have different options to manage the cookies on your computer or device. You can change your application settings to prevent cookies from being accepted, or, depending on which application you are using, you might be able to receive an alert when a platform is trying to place one on your computer or device.
Your application’s ‘help’ menu should tell you how to block cookies or change your cookie settings. How you adjust your application will depend on the application you are using.
You can delete/restrict cookies stored in your computer or device by using a function in your application. Whilst this does not mean you won’t receive cookies in the future, it gives you freedom to delete/restrict your cookies after you have been online. This function is often known as ‘clearing cookies’.
Clearing your cookies on one application of one computer or device does not automatically clear them on another. You need to clear all applications on all channels independently.